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Use Your Agenda Items as Headlines in Your Meeting Notes

Meeting Productivity  Tip: Use Your Agenda Items as Headlines in Your Meeting Notes

Save time, stay organized, and ensure that you cover everything important in your meetings

I always use this simple but powerful little trick to keep my meetings (and participants) organized and on track. Once you’ve constructed a strong, focused agenda and sent it to your meeting attendees ahead of time, just use that agenda (with any changes/tweaks that came about before the meeting) as a template or Table of Contents (TOC) for your notes.

You can use your agenda verbatim or paraphrase, just make sure that you can visually link each agenda item in your notes easily. The important thing is that you know exactly what subjects, and the notes, you need to capture for this meeting. There won’t be any forgotten topics or lost/hard to find information in your post meeting minutes.

Here’s a great example of using an agenda as your template of TOC for your meeting:

Agenda as a meeting notes TOC

 

In MeetingSense Pro you can also do this with the click of one button. At the end of your WebCapture Notes Pod Toolbar, you’ll see a button called “Import Agenda”. Click that button and MeetingSense will automatically import your agenda (assuming you have one) into your notes pod as headers. That’s it!

Import Your Agendas

Use your agenda as a notes TOC in one click!

 

 

 

 

 

That’s it! Give it a try in your next meeting and see how much more productivity you squeeze out of your interactions and communication. Have great meetings today.

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Capturing Action Items in Your Fast-Paced Meetings Is Quick & Easy

Meeting Tip:  MeetingSense Pro offers a few simple ways to assign action items during any type of meeting

Meetings can be hectic and fast-paced affairs. No one is going to stop or slow down to make sure you’ve captured all of the right information, you’re just expected to get it all, and get it all right. Having the right tools can make all the difference between getting everything your team’s needs, and missing an important point.

Once you’ve launched MeetingSense WebCapture to help capture all of the critical information being shared in your meeting, there are a couple efficient ways to ensure you assign all actions covered. All WebCapture pods were designed to help you most effectively record the right information.

To Assign Action Items within MeetingSense:

From the Action Item Pod

  1. Click the “+” button to the top right of the pod
  2. Fill in all of the appropriate information
    1. ONLY a title is mandatory if you’re in a rush
    2. Add a title that will help you remember what this Action Item is, then you can come back later and fill in the rest later
  3. Click Save and Close, or Save and New if you’d like to immediately create another Action item

MeetingSense - Create a new action item

 

Drag & Drop from Your Notes within MeetingSense

  1. Highlight a line of text you’ve already typed into the Notes pod and drag it down into the Action Item pod
  2. This will automatically create a new Action Item with the dragged text as the subject
  3. Then fill in any additional details, or simply click save and close, or save and new

Click and drag capture abilities with MeetingSense

When meetings are fast and non-stop having a way to quickly and easily assign Action Items is critical. MeetingSense Pro provides a couple simple ways for ensuring that you’ll never miss another Action Item in the middle of a meeting.

Have great meetings today!