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How
MeetingSense Works |
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Getting started
MeetingSense installs in seconds without any system-wide touch points or IT impact. Outlook calendar integration makes using MeetingSense easy, no training needed!
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Before a meeting
Tight integration with Microsoft® Outlook® provides standardized best practices via an 'Agenda Wizard', while toolbar buttons and right-click capabilities makes starting and preparing MeetingSense meetings simple.
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During a meeting
The powerful MeetingSense console replaces your current methods and allows you to easily capture all of the information shared, including:
- Roll call
- Agenda
- Audio
- Minutes
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- Documents
- Key points & decisions
- Action items
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Following a meeting
You can easily customize and then instantly send all captured information via a comprehensive, organized email summary. All of this information is then saved and archived into an intuitive dashboard for fast and easy retrieval at any time in the future.
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MeetingSense Benefits |
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- Enhance meeting workflows
- Eliminate hours of meeting time
- Manage meeting accountability
- Maintain complete records
- Stop meeting information clutter
- Make all of your meetings count
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MeetingSense Screenshots |
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MeetingSense Overview |
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1. Support and enhance your meeting workflows
MeetingSense integrates directly into Microsoft Outlook, so there's no disruption of your current workflow and there's no complex new technology to learn. You maintain familiar workflows for scheduling and sending meeting requests, while added MeetingSense functionality ensures that you prepare or start MeetingSense meetings productively, directly from within your Outlook calendar. |
2. Capture all critical meeting information - including action items
At the start of a meeting, MeetingSense opens with details from the original Outlook invitation already displayed. During the meeting, MeetingSense is used to quickly and easily capture and edit meeting notes, assign action items, draft key points, and much more, all of which are permanently captured and recorded. MeetingSense can be viewed exclusively by the 'meeting manager', projected for viewing by all participants, or shared remotely using any web collaboration application. |
3. Automatically send meeting summaries and assigned action items
Immediately following each meeting, MeetingSense allows users to customize and then automatically email a comprehensive, organized summary of the captured meeting information all participants. Each action item owner can also receive a separate email with complete details about their action items... and can even receive attached Outlook tasks. You can also choose to simply archive the meeting record in the dashboard by saving and closing the meeting without sending any output. MeetingSense Output View sample > |
4. Archive, track, and manage critical meeting information
Employees can instantly access all information associated with their prepared and conducted MeetingSense meetings via an intuitive dashboard containing scanable, sortable lists of their meetings, action items, and supporting meeting documents. Click a meeting to view its complete record, including participants, agenda, slides, notes, supporting files, and more.
Or click an action item, either one assigned to you or one you've assigned to someone, to view all details, including owner, description, due date, and completion status. Click once more to email a status update request to the item’s owner. Users can also easily view a complete archive of all files used during MeetingSense meetings. These files are always the exact version of the document that was edited and saved in that meeting. |
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